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Erik Kelly
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Vanessa Yieh
Technology Support Specialist


Zachary Zahringer
Technology Support Specialist
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Use WebsiteManager
Quick Start Primer Guides: Students, Instructors & TAs

General Information

Overview

When you use AdvancedWebspace on EEE you are provided with:

  • A unique class website address.
  • Web server space for your class materials.
  • A template that you may modify or replace.

AdvancedWebspace helps you create and manage your class website with features such as:

  • Viewing the files on your website.
  • Uploading files to your website.
  • Creating and organizing folders for your files.
  • Deleting and renaming files on your website.
  • Locking part or all of your website.
  • Editing HTML online.

You and your authorized assistants can use AdvancedWebspace to upload and manage your class website files without needing to use an SFTP client.

Alternatively, EEE provides you with a website-specific login and password you may share with assistants so that you can upload class materials via SFTP if needed.

Use of AdvancedWebspace is subject to applicable University and EEE Policies.

Prepare your students: Class Websites Primer

If you will be using a class website in your class, you can help prepare your students with the Class Websites primer. The primer is a one-page document that is ideal for printing and distributing to your students in class, or linking to from your class website!

link to Class Websites primer

Download the Class Websites primer (pdf, 44 KB)

The Class Websites primer tells your students:

  • What class websites are
  • Why class websites are helpful
  • How to access class websites
  • What restrictions may be placed on a class website
  • Where to find more help

AdvancedWebspace is right for you if you are ready to build your own website without assistance by writing your own HTML or using a program like Dreamweaver or iWeb.

If you would like to build a fully-featured class website, but do not want to manually edit HTML or use an external website building application, we've built EasyWebsite just for you!

Using EasyWebsite, you can build a complete class website in minutes without learning HTML. EasyWebsite features include:

  • Expanded restriction options
  • Easy color and font customization
  • Unlimited pages
  • Quick and easy file upload

If you already created an AdvancedWebspace SFTP account, but want to use EasyWebsite instead, you can delete your AdvancedWebspace SFTP account and create an EasyWebsite instead.

Complete instructions can be found in EasyWebsite Help & How-to.

Using AdvancedWebspace

Access WebsiteManager

AdvancedWebspace is accessed through WebsiteManager. Complete instructions can be found on the WebsiteManager Help & How-to.

Accessing WebsiteManager through the ToolBox:

  1. Sign in to EEE.
  2. Click ToolBox.
    toolbox
  3. Click WebsiteManager.
    image of websitemanager link
You should now be in WebsiteManager.

Accessing WebsiteManager through MyEEE:

  1. Sign in to EEE and go to your MyEEE page.
  2. Click WebsiteManager.
    image of advancedwebspace-button
You should now be in WebsiteManager.

Access AdvancedWebspace

Creating a new AdvancedWebspace account:

  1. Access WebsiteManager.
  2. Scroll down to the "Classes without Websites" section.
  3. Find a class for which you would like to create a website using AdvancedWebspace.
  4. Click AdvancedWebspace.
    image of advancedwebspace
  5. Optionally, enter and confirm an SFTP password. What is SFTP?, Secure SFTP passwords
    If you do not enter a password one will be generated for you.
  6. Press Request AdvancedWebspace.
    image of request advancedwebspace button
  7. Print the confirmation page for you records.
You should receive two emails within in the next three hours.
The first email will notify you that your AdvancedWebspace has been created, the second will contain either the password you entered, or a randomly generated password assigned to your account.

Editing an existing AdvancedWebspace website:

  1. Access WebsiteManager.
  2. Scroll down to the "Classes with Websites" section."
  3. Find a class with an AdvancedWebspace account you would like to edit.
  4. Click Edit Website.
    image of edit website button
You should now be in the AdvancedWebspace interface.

AdvancedWebspace account duration

Your AdvancedWebspace account will be hosted indefinitely unless you delete it.

Websites from previous quarters can be viewed through the Class Website Index by changing the quarter. Many students browse old websites for a better idea of what particular classes entail.

If you have material on a website which you would not like to remain available, you have several options. You can delete your account, password protect all or part of the website, or remove specific material.

Please note that editing of AdvancedWebspace accounts is locked down after two quarters. If you need to edit an older account, Contact Us.

Create and manage your class website

Web Page Editor Options:

  • Use Dreamweaver, Expression Web or another editor.
  • Use HTML code in a text editor.
    EEE HTML Tutorial
  • Edit HTML online through AdvancedWebspace.

Web Page Format Options:

  • Use the default template pages provided by EEE.
  • Create your own web pages and upload them to EEE.

Publish Options:

All instructors and authorized assistants can take advantage of EEE's free Workshops where we will show you how to create and design webpages, utilize images and even get started on software like PowerPoint and Dreamweaver.

Upload files

You may upload any information or file type to the EEE server. AdvancedWebspace has a 100 megabyte upload limit. If you are uploading a file larger than 100 megabytes, please use SFTP (Win) or Fetch (Mac).

Files for upload cannot contain spaces.
  • Acceptable: "assignone.html", "big_dog.gif"
  • Unacceptable: "assign one.html", "big dog.gif"

Uploading files:

  1. Access the AdvancedWebspace website.
  2. Click Upload Files.
    image of upload files button
  3. Five upload boxes are initially available, but you may increase this number up to 99 files.
    Total upload must not exceed 100 megabytes.
  4. Browse your computer for the file(s).
  5. Press Send File(s).
    image of send files button
A status message should let you know your files are uploaded and you will be returned to your directory file list.
If you upload a file with a name that already exists in the directory file list, the uploaded file will "overwrite" and replace the previous file. For example, if you create a "syllabus.html" file on your computer and upload it, the new file will replace the template file "syllabus.html" provided by EEE.

Rename uploaded files

Remember: Do not use any spaces or special characters (#, !, @, &, etc.) in your file name.

When linking or using images and files, the spelling and case of the file(s) you upload must be identical to the file(s) you specify in the referring page. If there is a mismatch, renaming the uploaded file(s) to the way it appears on the referring web page will fix the broken link.

"BigDog.gif" is not the same as "bigdog.gif"

"homework.html" is not the same as "homework.htm"

Renaming a file:

  1. Access the AdvancedWebspace website.
  2. Locate the file you wish to rename.
  3. Click the paper and pencil image by the appropriate file.
    image of modify button
  4. Under "Rename Web Page," enter a new name in the text box.
  5. Press Rename.
    image of rename button
Your file should now be renamed.

Create folders

AdvancedWebspace folders are like folders in a filing cabinet and help to organize information on a large website.

You may create folders within folders. Keep track of your current location with the "Location" status at the top left-hand side of the screen.

Creating a folder:

  1. Access the AdvancedWebspace website.
  2. Click Create a New Folder.
    image of create a new folder button
  3. Enter a name for your new folder in the text box.
  4. Press Create Folder.
    image of create folder
Your folder should now be created.
Tip: You can Password Protect your folders.

Rename folders

Remember: Do not use any spaces or special characters (#, !, @, &, etc.) in your folder name.

The spelling and case of the folder name are not flexible when you create links. When linking to folders, be sure to use the exact folder name. "LectureNotes" is not the same as "lecturenotes"

Renaming a folder:

  1. Access the AdvancedWebspace website.
  2. Locate the folder you wish to rename.
  3. Click the paper and pencil image by the appropriate folder.
    image of modify button
  4. Under "Rename Folder," enter a new name in the text box.
  5. Press Rename.
    image of rename button
Your folder should now be renamed.

Delete files and folders

AdvancedWebspace allows you to remove web pages and files from your web space. However, you currently cannot remove folders in AdvancedWebspace.

You may wish to remove web page files you no longer want your students to see or which have been replaced with newer pages. Deleting unnecessary files also decreases visual clutter when you are working in AdvancedWebspace.

Deleting a file:

  1. Access the AdvancedWebspace website.
  2. Locate the file(s) you wish to delete.
  3. Check the box(es) located to the right of the file(s) you wish to delete.
  4. Press Removed Checked.
    image of remvoed checked button
The file should no longer be in AdvancedWebspace and will be removed from the Web.
Deleted files cannot be retrieved. Please be sure you have a backup on your computer before deleting files.

Edit HTML

You may edit the HTML of any HTML file in AdvancedWebspace.

Editing HTML:

  1. Access the AdvancedWebspace website.
  2. Click the paper and pencil image by the appropriate file.
    image of modify button
  3. Press Edit HTML.
    image of edit html button
  4. Edit the HTML as appropriate.
  5. Press
    • Save & Exit — if you are finished editing your HTML.
      image of save and exit button
    • Save & Continue — if you wish to continue editing.
      image of save and continue button
    • Preview — to view your changes periodically while editing.
      image of preview button
Your changes should be applied immediately.

Change your SFTP password

Please refer to our requirements and guidelines on SFTP passwords.

Changing your SFTP password:

  1. Access the AdvancedWebspace website.
  2. Click Change SFTP Password.
    image of change sftp password
  3. Enter your old and new password into the appropriate text fields.
  4. Press Submit Password Change Request.
    image of submit password change request
Your password should now be updated.

Use SFTP to upload files

Secure Secure File Transfer Protocol (SFTP) is a method used to transfer files to and from a server. SFTP is often used to upload a website or other files prepared on a local computer to a server.

Delete your AdvancedWebspace account

Deleted AdvancedWebspace accounts cannot be recovered.

If you would like to prevent material from being publicly viewable, but do not need it deleted, we recommend that you password protect part or all of your website.

If you would like to delete your entire AdvancedWebspace account, please follow the steps below.

Deleting your AdvancedWebspace:

  1. Access WebsiteManager.
  2. Locate a class with an existing AdvancedWebspace account that you would like to delete.
  3. Click Delete Website.
    image of delete website
  4. Fill in the survey letting us know why you would like to delete your AdvancedWebspace account.
  5. Press Request Removal.
    iamge of request removal
  6. At the confirmation page, type "Yes" if you are sure you want to permanently delete your AdvancedWebspace account and all of its contents.
  7. Press Yes, Remove Website.
    image of yes remove website
Your AdvancedWebspace account should be deleted within one hour.

Adding Security

Secure SFTP passwords

It is important to select a password that you can remember and that cannot be guessed. Otherwise, it is possible that someone may obtain unauthorized access into your AdvancedWebspace website. Below are some requirements and guidelines on selecting a secure SFTP password.

  • Your password must be between 6 and 8 characters long.
  • Your password must include at least 1 number. This makes it more difficult to guess.
  • Your password must include at least 1 non-alphanumeric character or symbol such as !, #, or @. These characters cannot be the first or last characters of your password.
  • We recommend that your password does not include your name, UCInetID, email address, or student ID number.
  • We recommend that your password is not "password" or "qwerty".
  • We recommend that your password does not include words that are in dictionaries.

Password protect part or all of your website

If you password protect part or all of your class website, anyone trying to access your class website will be required to enter a login and password of your choosing.

You may distribute this login and password to your students.

The password protection feature can be applied either to your entire website (which is itself a folder) or to folders within your website.

You cannot lock individual files, but you may lock individual folders.

Password protecting the entire website:

  1. Access the AdvancedWebspace website.
  2. Click Password Protect Website.
    image of password protect website
  3. Press Add Password Protection.
    image of add password protection
  4. Enter a Login and Password for your website.
  5. Press Add Protection.
    image of add protection button
The website and all contents should now require your chosen login and password for access.

Password protecting a folder:

  1. Access the AdvancedWebspace website.
  2. Locate the folder you wish to password protect.
  3. Click the paper and pencil image by the appropriate folder.
    image of modify button
  4. Press Add Password Protection.
    image of add password protection
  5. Enter a Login and Password for your folder.
  6. Press Add Protection.
    image of add protection
The folder and its contents should now require your chosen login and password for access.

Restrict access to UCI computers

If you restrict your class website or folder to UCI only connections, anyone trying to access those materials will be required to use one of the following:

This feature allows instructors to make all or part of a class website accessible to the UCI campus community while restricting the larger web population.

Restricting the entire website:

  1. Access the AdvancedWebspace website.
  2. Click Password Protect Website.
    image of password protect website
  3. Under "Access Options," check the box next to "Restricted to users on UCI computer connections."
  4. Press Update Access.
    image of update access
The website and all its contents should now require a UCI connection for access.

Restricting a folder:

  1. Access the AdvancedWebspace website.
  2. Locate the folder you wish to restrict to UCI access only.
  3. Click the paper and pencil image by the appropriate folder.
    image of modify button
  4. Under "Access Options," select "Restricted to users on UCI computer connections."
  5. Press Update Access.
    image of update access button
The folder and its contents should now require a UCI connection for access.

Troubleshooting

Upload files over 100 megabytes

The web interface for AdvancedWebspace has a 100 megabyte per upload limit. If your file is larger than 100 megs you will need to utilize SFTP software.

Complete instructions are available in the SFTP Help & How-to.

Broken links can occur for many reasons. Please check the following common causes:

  • File being linked to was not uploaded to the website.
  • File being linked to is in a different directory (folder).
  • File name does not match the link name.
  • Uppercase and lowercase don't match exactly in file name and link name.
  • File name and link name extensions (.html, .htm) do not match.

If you are unable to discern the cause of a broken link, please Contact Us with the link information and we will investigate further.

Why am I missing classes?

There are several reasons why classes may be missing. Some of the most common causes are listed below.

Common causes for missing classes:

  • You may be viewing a different quarter on EEE — Switch Quarters
  • Students: You may not be officially enrolled in the class — Student Access
  • Assistants: Your instructor may not have added you in Assistants — Learn More
  • Instructors: Your Department Scheduler may have not added you to the Registrar's Electronic Schedule of Classes (eSOC)

Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.