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Contact Us Kelsey Layos
Operations Manager

Caryn Neiswender
Support Specialist
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General Information

Overview

Instructors of record, established by a department scheduler or UCI Summer Session, automatically have access to all EEE tools associated with their classes. Instructors may use Assistant Editor to give their TAs or other individuals access to use one or more EEE tools for a given class. Assistant Editor is only available to instructors.

Assistant access to EEE tools

Instructors can grant assistants limited or complete access to EEE tools and resources using Assistant Editor. After instructors add their assistants, the assistants' classes will automatically appear on their MyEEE pages.

In general, instructors can give assistants access to all EEE tools except Assistant Editor itself. However, there are two scenarios in which an instructor cannot give assistants roster access.

Assistant access to WebGrades

Although assistants can be granted access to manage unofficial interim assignment scores in EEE GradeBook, only an instructor of record may submit official, final grades via the University Registrar's WebGrades.

Using Assistant Editor

Access Assistant Editor

Accessing Assistant Editor from your MyEEE page:

  1. Sign in to EEE and go to your MyEEE page.
  2. Go to your "MyInstructorClasses" module.
    Instructor Module
  3. Find the class to which you want to add assistants and click the "Assistant Editor" link.
  4. You should now be in Assistant Editor.

Accessing Assistant Editor from the ToolBox:

  1. Sign in to EEE.
  2. Go to the "ToolBox" link from the navigation bar.
    screenshot of toolbox
  3. Click the "Assistant Editor" link from the list of tools.
  4. You should now be in Assistant Editor.

View current permissions

To view the permissions set for your assistants, you will need to access Assistant Editor. Your assistants' current permissions will be listed on the "My Assistants" page, shown when you initially enter Assistant Editor.

To view the permissions for your assistants for other classes, you can select the appropriate class from the dropdown menu at the top of the screen and click the "Go" button or click the "View All" button to view all added assistants for all of your classes.

Add assistants manually

Adding assistants through Assistant Editor:

  1. Access Assistant Editor.
  2. Press Add Assistants.
  3. Select which class(es) to add assistants to and click the "Next" button.
  4. Enter the UCInetID(s) of the assistant(s) you wish to add in the boxes to the left under the "Add UCInetIDs" column, separating multiple IDs with a comma.
  5. Select the permissions for the entered UCInetID(s) by checking the appropriate boxes.
    All assistants automatically have access to Evaluations when granted access to any tool via Assistant Editor.
    This doesn't mean your assistants can see your evaluations, just that your assistants have the option of activating their own, self-diagnostic evaluations.
    Selecting Permissions
  6. If you do not wish to notify the added assistant(s) by email, uncheck the "Notify all assistants that they have been added to my classes" option.
  7. Press Finish.
You should now have added assistants to your class(es).

All EEE permission changes take effect immediately. The Registrar's WebRoster permission changes may take up to 24 hours to update.

Add assistants with uploaded file

You can also add assistants by uploading a CSV file with the classes and assistants listed. Create a spreadsheet with the course codes of the class in the first column and the UCInetIDs and/or UCI email addresses in the second column. Each course code and assistant pair should be in their own row.

Image of CSV upload spreadsheet

Adding assistants by uploading a CSV file:

  1. Access Assistant Editor.
  2. Press Add Assistants.
  3. Click "Option: batch upload assistants".
  4. Press Browse or Choose File.
  5. Find your CSV file and upload it.
  6. Press Next.
  7. Make sure all of the information is correct. If there are errors, you can press Back, fix the errors in your CSV file, and reupload it.
  8. Select the permissions for the entered UCInetID(s) by checking the appropriate boxes.
    All assistants automatically have access to Evaluations when granted access to any tool via Assistant Editor.
    This doesn't mean your assistants can see your evaluations, just that your assistants have the option of activating their own, self-diagnostic evaluations.
    Selecting Permissions for CSV upload
  9. If you do not wish to notify the added assistant(s) by email, uncheck the "Notify all assistants that they have been added to my classes" option.
  10. Press Next.
  11. Verify the permissions and press Finish Upload.
You should now have added assistants to your class(es).

Edit permissions

  1. Access Assistant Editor.
  2. Press Edit Assistants.
  3. The permissions for all assistants in all classes will be displayed. Alter them as you see fit by checking or unchecking boxes to add or remove permissions respectively.
  4. Press Finish.
  5. All EEE permission changes take effect immediately. The Registrar's WebRoster permission changes may take up to two hours to update.

Remove assistants

  1. Access Assistant Editor.
  2. Check the box(es) next to the assistant(s) you wish to remove. Multiple assistants can be removed from multiple classes at once if you so choose.
  3. Press Delete Checked Assistants.
  4. Press Confirm Delete if you are certain you wish to remove all checked assistants.
  5. Your selected assistant(s) should now be deleted.

Troubleshooting

Why can't I give Rosters access to my assistants?

There are two scenarios in which an instructor cannot give assistants roster access:

  1. The assistant does not have an employee ID number or guest UCInetID

    Anyone with a UCInetID can be made an EEE assistant, but roster access requires a valid employee ID number or guest UCInetID.

    If you try to give an assistant roster access, but the assistant doesn't have an employee ID number or a guest UCInetID, you will see an error:

    The following errors occurred: The Assistant Mary The Anteater (maryant) does not have an employee or guest ID. WebRoster permission denied for WRLD HIST:BEG-1650

    This may mean the assistant's payroll information has not been processed. Or, there may have been a mismatch with the assistant's student and employee information, resulting in two separate records.

    If you encounter this issue when adding an individual whom you know to be a UCI employee, please contact us.

  2. The instructor is a 'function 9' administrator or 'function 2' teaching assistant in ESOC

    There are several ways a department scheduler can list a person in the Registrar's Electronic Schedule of Classes (ESOC) and these different listings have limitations:

    ESOC function # ESOC name Listing on EEE Can give others roster access? Can submit official grades?
    1 Instructor of record Instructor Yes Yes
    2 Teaching assistant Instructor No No
    3 Faculty advisor Instructor Yes Yes
    9 Administrator Instructor; name hidden on MyEEE No No

    If you believe you are incorrectly listed as a 'function 2' teaching assistant or 'function 9' administrator, contact your department scheduler.

    If your department scheduler changes you to an instructor or faculty advisor, but after two hours you are still having difficulty giving an assistant rosters access, please contact us.

Why am I missing classes?

There are several reasons why classes may be missing. Some of the most common causes are listed below.

Common causes for missing classes:

  • You may be viewing a different quarter on EEE — Switch Quarters
  • Students: You may not be officially enrolled in the class — Student Access
  • Assistants: Your instructor may not have added you in Assistant Editor — Learn More
  • Instructors: Your Department Scheduler may have not added you to the Registrar's Electronic Schedule of Classes (eSOC)

Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.