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Erik Kelly
Interim Instructional Support Supervisor

Vanessa Yieh
Technology Support Specialist


Zachary Zahringer
Technology Support Specialist
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General Information

Overview

Evaluations allow instructors and assistants to solicit student feedback during and at the end of the quarter. All responses are anonymous and confidential — Learn More.

Evaluations is subject to applicable University and EEE Policies.

What have students said about online evaluations?

image of PDF preview of evaluation summary
Download the summary (PDF)

The EEE Web Team is constantly seeking new ways to support teaching and learning at UCI. For several years, we have offered instructors and teaching assistants the option of conducting self-diagnostic online evaluations. Plus, schools and departments can choose to conduct official, final evaluations through EEE.

But what do students actually think of online evaluations?

To get a general idea of students' opinions, we conducted an informal, anonymous online survey, which received submissions from 1,830 UCI students.

We've summarized the results in a 1-page handout that includes excerpts from the survey responses. We noticed several common misconceptions and concerns in respondents' comments as well, so we included additional information about evaluation anonymity, emails, duration, contents, and impact on teaching at UCI.

Prepare your students: Evaluations primer

If you will be using Evaluations in your class, you can help prepare your students with the Evaluations primer. The primer is a one-page document that is ideal for printing and distributing to your students in class, or linking to from your class website!

image of Evaluations primer

Download the Evaluations primer (pdf, 44 KB)

The Evaluations primer tells your students:

  • What Evaluations is
  • Why Evaluations is a helpful tool
  • How to access Evaluations
  • How to complete an evaluation
  • Where to find more help

What are the different types of evaluations?


Type of Evaluation Activation Complete Results* Open/Close Date & Time Cancellation Respondents List
Midterm Optional; confidential to activator Available after evaluation closes; confidential to activator Editable until closed (cannot be reopened) Can be canceled by activator at any time, deleting any results already received Available after 5 respondents
Self-activated final Optional; existence may be disclosed to department Available after Registrar's grade submission deadline; confidential to activator Editable until closed (cannot be reopened) Can be canceled by activator at any time, deleting any results already received Available after 5 respondents
Department-activated final Department discretion Available after Registrar's grade submission deadline; availabe to individual evaluated and department administrators Department discretion (if enabled, follows same rules as self-activated final) Department discretion (if enabled, follows same rules as self-activated final) Department discretion (if enabled, department may choose to raise the minimum number of respondents)
* Students can see the results of quantitative questions in Academic Senate-represented faculty members' official, final evaluations using Eater Evals beginning in Fall 2012. — Learn More.

Midterm feedback form

The midterm feedback form allows instructors and assistants to solicit student feedback while the class is still in session. Midterm feedback is best activated between weeks 4-7 of the quarter.

Instructors and assistants choose when the midterm form will open and close; students submit the evaluation forms via EEE. Students are automatically limited to one submission, and all submissions are anonymous.

Once the feedback period ends, instructors and assistants are provided with results in an electronic format. Each individual may only view the results of his or her own evaluations, which means an instructor cannot view the results of an assistant's evaluations and vice versa.

If at least 5 students have participated, instructors and assistants are also provided with an alphabetic list of respondents and non-respondents — Learn More.

The midterm feedback form is provided by the Division of Teaching Excellence and Innovation (DTEI) part of the Division of Undergraduate Education (DUE).

Get more from your midterm feedback — Send a copy of your results to the Division of Teaching Excellence and Innovation. A consultant will contact you to schedule a free, confidential teaching consultation where you will receive help interpreting and responding to your students' feedback — Learn More.

Final evaluations

Final evaluations allow instructors and assistants to get feedback from students after class instruction has ended.

Instructors, assistants or department administrators select dates for an evaluation period and students submit evaluations via EEE. Students are automatically limited to one submission and all submissions are anonymous. Instructors and assistants are provided with student feedback electronically after the Registrar's final grades submission deadline. Each individual may only view the results of his or her own evaluations, which means an instructor cannot view the results of an assistant's evaluations and vice versa. If the evaluation was schedule by the department, results are also available to department administrators — Learn More.

Students can see the results of quantitative questions in Academic Senate-represented faculty members' official, final evaluations using Eater Evals beginning in Fall 2012. — Learn More.

The final evaluation form is based on the Campuswide Teaching Evaluation Form (CTEF), approved by the Academic Senate.

Preview evaluation

You can download PDF previews of the standard evaluations forms here:

Or, you can preview your active evaluation forms (including custom forms activated by your department) and any inactive forms that have not been restricted by your department.

Preview evaluation:

  1. Verify that you are in the Templates tab.
    image of Templates tab
  2. Click "Preview this form" under the appropriate evaluation.
    image of preview eval link
You should now be previewing the evaluation.

Official photos

Currently, instructors and teaching assistants may choose to upload custom photos for their MyEEE profiles which, if released, appear on their self-diagnostic evaluations (not on evaluations activated by the school or department).

In Fall 2013, EEE will begin using official ID card photos. Instructors and teaching assistants may choose to upload custom photos instead, and those who have already done so will continue to have their custom photos appear by default.

Learn more about official photos on EEE.

Using Evaluations

Access Evaluations

Accessing Evaluations from MyEEE:

  1. Sign in to EEE and go to your MyEEE page.
  2. Go to your "MyInstructorClasses" or "MyAssistantClasses" module.
  3. Click Evaluations.
    Screenshot of MyInstructorClasses Evaluations link
You should now be in Evaluations

Accessing Evaluations from the ToolBox:

  1. Sign in to EEE.
  2. Click ToolBox.
    Screenshot of ToolBox link
  3. Click Evaluations from the list of tools.
    image of evaluations link
You should now be in Evaluations.

Activate an evaluation

Instructors and assistants can activate an evaluation by establishing an "evaluation period." The evaluation period determines the date and time when the evaluation opens and closes. Activating an evaluation will also send an initial notification email to students.

Activating an evaluation:

  1. Verify that you are in the Templates tab.
    image of Templates tab
  2. Press Activate Evaluation.
    image of Activate Evaluation button
  3. Select the type of evaluation.
    image of dropdown menu for selecting type of evaluation
  4. Select the class for the evaluation.
  5. Press Next.
  6. Select the opening and closing dates and times.
  7. Press Next.
  8. Press Activate Evaluation.
    image of activate evaluation button for confirmation
The evaluation should now become active during the specified dates and times, and an initial email notice will be sent to students after the evaluation opens.

We recommend that you make your evaluation period a couple days longer than you think you need in order to allow yourself time to edit the deadline if necessary. An evaluation period may not be edited once closed.

Activate final evaluations

Many schools at UCI use EEE Evaluations activate evaluations on behalf of instructors and assistants for use as official, end-of-quarter evaluations. Schools and departments may choose to override instructor or assistant self-activation, in which case final evaluations for their classes will not be listed as available for instructors and assistants to activate, and will only display once activated by the department administrator.

Please contact your department directly with any questions about evaluation policies and procedures.

Edit or cancel an evaluation period

In order to protect students' anonymity, evaluation periods may only be edited if the results have not yet been released.
For Midterm Feedback Forms, this means the period cannot be reopened once closed (since Midterm results are released immediately) and for Final Evaluations, this means the deadline cannot be edited after the Registrar's grade submission deadline.

Editing an evaluation period:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Edit by the appropriate evaluation.
    Screenshot of the Evaluations Edit link
  3. Change the dates and times as needed.
  4. Press Update.
    image of update button
The evaluation should now become active during the specified dates and times.

Canceling an evaluation period:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Cancel by the appropriate evaluation.
    image of cancel link
  3. Double-check to ensure that you are canceling the correct evaluation.
    Canceling an evaluation will permanently delete any responses that have already been submitted.
  4. Press Yes, Cancel to confirm cancellation.
    image of yes button
The evaluation should now be cancelled.

Notify students when an evaluation period opens

When the evaluation period opens, an "Evaluate" link will appear on the students' MyEEE pages and an automated email will be sent to all enrolled students.

Sample Evaluation Email:

To: panteater@uci.edu
Subject: Attention: Evaluation Activated for ICS 999, Web Surfing

Hello,

John Johnson has activated EEE's on-line Evaluation for course:

    99000: ICS 999: Web Surfing

We invite you to provide feedback to John Johnson about your experiences in the course. This information will be very helpful in tailoring the class to enhance individual skills and abilities.

EVALUATION INFORMATION:

Instructor being evaluated:
John Johnson

Location of Evaluation:
https://eee.uci.edu/toolbox/eval/index.php?ccode=99000&quarter=F02

Dates this Evaluation will be available:
08:00 AM 11/22/2002 through 05:00 PM 11/27/2002

MORE ABOUT EVALUATIONS ON EEE:

All Evaluations are anonymous.

Midterm Feedback: The instructor you are evaluating will be able to view all comments after the Evaluation period has closed.

Final Evaluations: The instructor you are evaluating will be able to view all comments only after the final grade submission deadline as established by the Office of the Registrar.

Evaluations are activated at the discretion of the instructor. Any comments or concerns with the use of electronic evaluations should be directed to your instructor or the associated department.

ANONYMITY & CONFIDENTIALITY:

The contents of submitted Evaluations are in no way associated to your UCInetID, student ID or name.

All responses are collected together and instructors are provided with the Mean, Median and Standard Deviation of response rates.

For the purposes of awarding optional extra credit to participating students, instructors requested that the Academic Senate authorize EEE to provide the instructor with a 'participation list'. The Senate approved that this list may be made available ONLY IF there are at least 5 responses. This list is in no way associated with the order of comments or submissions and is sorted by student ID number.

HELP & CONTACT INFORMATION:

On-line "Help & How-to" documentation:
https://eee.uci.edu/help/eval/students/

Assistance with questions or technical support:
eee@uci.edu
(949) 824-2222

Note: Departments may activate customized evaluations and send additional reminder emails, which differ from the example provided. For questions about your department's policies, please contact your department directly.

Monitor an evaluation's progress

You may monitor the progress of an evaluation and view how many submissions have been received during the evaluation period.

Viewing the progress of an evaluation:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Locate the evaluation under "Your Activated Evaluations."
  3. Locate the "Responses" column.
The number of students currently participating versus the number enrolled is shown.

Examples:

  • A rate of 12/20 indicates that 12 out of 20 students have responded to the evaluation.
  • A rate of 22/20 means 22 students participated, but only 20 remain enrolled. This can occurs if students drop a class after participating.

If your response rate is low, take a look at suggestions from the Division of Teaching Excellence and Innovation (DTEI) to aid in increasing participation.

Student Participation

Student access to Evaluations

During the evaluation period, a link to "Evaluate" will appear in the students' "MyStudentClasses" module on their MyEEE pages. After students click Evaluate, they will be taken to the online evaluation form for your class.

Complete instructions for students can be found on the Student Evaluation Help & How-to.

Increase student participation

Many of these suggestions for increasing participation come from UCI's Division of Teaching Excellence and Innovation (DTEI) - DTEI staff are readily available to answer questions about teaching and evaluations.

Increasing participation:

  • Include the evaluation in your syllabus, explaining when it will occur and how it is used.
  • Announce the availability of the evaluation often and encourage students to complete it — Try in-class announcements, ClassMail reminders, and MyEEE Announcements
  • Explain why you are using this tool, what you will do with the results and the potential benefits to students in participating.
  • Offer an incentive such as extra credit points for participation — Learn More.
  • Additionally, you may require a minimum level of participation (80%, 90%) in order for any students to receive the extra credit.
  • Send an email to the class just prior to the closing day and time reminding them that the evaluation period is about to close.

If you find any additional methods or suggestions that have proven successful for your classes, please Contact Us so that we can add them to this list!

Give "extra credit" for participation

Some instructors and assistants offer extra credit as an incentive for participation in evaluations. To make this possible, lists of participants and non-participants are available under certain conditions — Learn More.

Although student submissions are anonymous, all student submissions are logged. If extra credit is being awarded for participation in an evaluation and a discrepancy arises, please do not hesitate to Contact Us to determine submission status.

Email Reminders

What are email reminders?

Email reminders allow instructors and assistants who have activated an evaluation to schedule customizable email reminders to students who have not taken the evaluation for the selected class. Students that have already participated in the evaluation will not receive emails. An initial email notice is automatically sent to students when your evaluation opens.

Schedule an email reminder

Scheduling an email reminder:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Email Reminders by the appropriate, activated evaluation.
    Screenshot of Email Reminders link
  3. Select the desired time to send the email reminder.
  4. Change the subject of the email reminder if desired.
  5. Add a customized message to the email reminder if desired.
  6. Press Next.
    image of next button
  7. Confirm that the time, date, and content of the email reminder is correct.
  8. Press Schedule.
    image of schedule button
The email reminder should automatically send during the specified time and date.

Cancel an email reminder

Email reminders that have already been sent cannot be canceled.

Canceling an email reminder:

  1. Verify that you are in the My Evaluations tab
    image of My Evaluations tab
  2. Click Email Reminders by the appropriate, activated evaluation.
    Screenshot of Email Reminders link
  3. Click the highlighted, blue link that shows the number of scheduled emails.
    Screenshot of number of scheduled emails link
  4. Click Cancel by the appropriate email reminder.
    Screenshot of Cancel reminder link
  5. Press Yes, cancel.
    Screenshot of Yes, cancel confirmation button
The email reminder should be canceled.

Evaluations Results

Confidentiality and anonymity

Anonymous evaluations results are distributed to instructors, teaching assistants and departments; participant identities are confidential.

  • EEE provides quantitative and qualitative results only to the individual being evaluated and, in the case of official department-administered final evaluations, to designated department staff.
  • Results for midterm evaluations are not available until the evaluation closes; results for final evaluations are not available until after the Registrar's final grades submission deadline.
  • The Evaluations system provides no information to instructors, TAs, or department administators that makes it possible for them to associate any given response with a particular participant.
  • The Academic Senate regulates the evaluations process and prohibits instructors and TAs from receiving a list of the participants unless a minimum of 5 submissions have been received. Departments can also raise this minimum or disable the list entirely.

Timeline for Final Evaluation results and participant lists

image of final evaluation timeline

Digital Citizenship, Civility, and Computer & Network Use Policy

Students are expected to be responsible digital citizens in their online interactions through EEE and all campus systems, and are required to adhere to the Computer & Network Use Policy.

See also:
Campus Civility - 4/27/12 message from Chancellor Drake

What results can students see?

Self-diagnostic evaluations — Students cannot see results

Students cannot see any self-diagnostic evalution results.

The results of self-diagnostic evaluations (all Midterm Feedback Forms and any Final Evaluations activated by instructors and TAs for themselves) are only provided to the person who activated the evaluation. That instructor or TA has discretion over what to do with that information.

Official final evaluations — Students can see some results

Students can access limited quantitative results for evaluations beginning in Fall 2012 using Eater Evals. — Learn More.

Students can see:

  • Results for official, department-activated final evaluations
  • Results for quantitative questions only
  • Results for Senate faculty and lecturers with SOE/PSOE who have not chosen to opt out during the quarterly opt-out period
  • Results for undergraduate courses
  • Results for evaluations for courses beginning in Fall Quarter 2012

Students cannot see:

  • Results for self-diagnostic evaluations instructions and TAs activate for themselves
  • Qualitative results (freeform comments)
  • Results for teaching assistants or lecturers (other than SOE/PSOE)
  • Results for evaluations for courses offered prior to Fall Quarter 2012

Please note that evaluation forms vary from school to school and from department to department. In all cases, only the available quantitative results will be displayed.

Opt out of sharing final eval results

Students can see the results of quantitative questions in Academic Senate-represented faculty members' official, final evaluations beginning Fall 2012 (learn more above).

Per Academic Senate oversight, faculty may opt out of sharing results on a class-by-class basis. The deadline for the opt-out period varies. Faculty may opt out until the third week of a quarter during the school year. During Summer Sessions I & II, the opt-out period is two weeks. For Summer Session 10 week, the opt-out period is four weeks.

Academic Senate Policy
The opt-out period was determined under Academic Senate review. The EEE team and OIT staff do not have the authority to make exceptions to or change these policies. For questions, contact the Academic Senate (senate@uci.edu).

Opt-out:

  1. Open the Evaluations Templates tab.
    image of Templates tab
  2. Press Manage Release Options.
    image of Templates tab
  3. For each class, choose either 'Release' or 'Opt-out'.
    image of Templates tab
  4. Press Save Changes.
    image of Templates tab
When evaluation results are published, only those for classes marked 'Release' will be included.

When quantitative and qualitative results are available

Results release dates are chosen to ensure student anonymity.

Results are available as follows:

  • Midterm feedback forms: When the evaluation window closes.
  • Final Evaluations: 8pm, after the Registrar's final grade submission deadline.
    image of final evaluations results timeline

View sample results (instructor view)

Below is a sample of what evaluation results will look like for instructors in EEE Evaluations.

Sample Results (Instructor View):

View evaluation results

Viewing evaluation results in EEE:

You can view your complete, unabridged evaluation results in EEE after 8 pm on the final grade deadline.

  1. Verify that you are in the My Evaluations tab
    image of My Evaluations tab
  2. Click Results by the appropriate evaluation.
    image of results link
A complete report will show both answer totals and individual, anonymous student comments.

Although student submissions are anonymous, all student submissions are logged. If extra credit is being awarded for completing an evaluation and a discrepancy arises, please do not hesitate to Contact Us to determine submission status.

Viewing evaluation results in Eater Evals:

Beginning Fall, 2012, students, instructors and staff who login with a UCInetID can view quantitative evaluation results for instructors and courses meeting specific criterion in Eater Evals.

  1. Open Eater Evals
  2. Click the Browse Faculty tab
    image of Browse Faculty tab
    Note: If you are not already logged in, you will be prompted to login with your UCInetID and password.
  3. Click the first letter of the faculty's last name
    image of Alphabetical Browse Faculty
    Or use the search box on the right to find a specific faculty.
    image of Faculty search
  4. Click the name of the faculty to access all available evaluations.
  5. Click the course title.
  6. Click View results by the appropriate evaluation.
You should now be seeing the quantitative section of the evaluation results.

Students can see the results of quantitative questions in Academic Senate-represented faculty members' official, final evaluations using Eater Evals beginning in Fall 2012. — Learn More.

Download evaluation results

Downloading evaluation results:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Results by the appropriate evaluation.
    image of results link
  3. Click Download My Results (PDF).
    Screenshot of Download button
  4. Depending on your browser settings, you may be asked to choose a save location for the file or it may download automatically.
Your evaluation results should now be downloaded as a .pdf to the specified location.

Print evaluation results

Printing evaluation results:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Results by the appropriate evaluation.
    image of results link
  3. Click Print My Results.
    Screenshot of Printer-Friendly button
You will now be viewing the printer friendly version of the evaluation's results.

View respondent list

Instructors and assistants may view a list of participants and non-participants under certain conditions:

  • At least 5 students must participate in order for the list to be available
    (Determined by the Council on Student Experience, part of the Academic Senate)
  • Departments may raise the minimum participation level or disable respondent lists entirely for department-activated final evaluations
    Please contact your department directly with any questions about official evaluation policies and procedures
  • The list is ordered by ID number and in no way correlates to the order in which students responded

The minimum number of required submissions is established by the Council on Student Experience, part of the Academic Senate

Viewing a respondent list:

  1. Verify that you are in the My Evaluations tab.
    image of My Evaluations tab
  2. Click Participants by the appropriate Evaluation.
    image of list respondents link
A respondent list should be provided.

Send results to a DTEI consultant

Work with a pedagogy expert to identify your strengths and weaknesses, learn new strategies for improvement, and enhance teaching skills based on learning goals you set for your students.

Free, confidential teaching consultations are available to faculty, lecturers and assistants by qualified experts from the Division of Teaching Excellence and Innovation (DTEI).

Scheduling a Teaching Consultation:

  1. After your midterm feedback form closes, view the results.
  2. Press Send to DTEI Consultant.
    Screenshot of the Send to DTEI Consultant button
  3. Confirm that you would like to send a copy of your results to a DTEI consultant.
A copy of your results will be sent to the DTEI and a consultant will contact you to schedule a free, confidential teaching consultation.

Teaching Assistants

Authorize assistants to use Evaluations

Assistants may be authorized to use the midterm feedback and final evaluations tools in three ways.

  1. Assistants:

    Instructors may add individuals as EEE assistants for a class by using Assistants. Permission to activate the midterm feedback and final evaluation form is granted automatically when a UCInetID is added as an assistant in Assistants.

    Complete instructions: Assistants Help & How-to.

  2. Department Scheduler:

    Assistants may request that the Department Scheduler add them to the Electronic Schedule of Classes (ESOC) as instructors of their classes.

Exceptions

Final evaluations for individual schools

Many schools and departments at UCI use the EEE evaluations tool for official final evaluations.

Department-activated final evaluations have been approved by the Dean of each school, and are initiated by designated school staff.

All questions or concerns regarding the activation and use of final evaluations should be directed to the department administrator for your school.

Troubleshooting

Who should I contact

For evaluations scheduled by your department, the department is required to provide contact information for all non-technical questions. That contact information should be listed below each department-activated evalation.

For any technical questions, contact the EEE team.

Why am I missing classes?

There are several reasons why classes may be missing. Some of the most common causes are listed below.

Common causes for missing classes:

  • You may be viewing a different quarter on EEE — Switch Quarters
  • Students: You may not be officially enrolled in the class — Student Access
  • Assistants: Your instructor may not have added you in Assistants — Learn More
  • Instructors: Your Department Scheduler may have not added you to the Registrar's Electronic Schedule of Classes (eSOC)

Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.