Evaluations — Instructors & TAs
Evaluations allow instructors and assistants to solicit student feedback during and at the end of the quarter. All responses are anonymous and confidential — Learn More.
Evaluations is subject to applicable University and EEE Policies.
What have students said about online evaluations?
The EEE Web Team is constantly seeking new ways to support teaching and learning at UCI. For several years, we have offered instructors and teaching assistants the option of conducting self-diagnostic online evaluations. Plus, schools and departments can choose to conduct official, final evaluations through EEE.
But what do students actually think of online evaluations?
To get a general idea of students' opinions, we conducted an informal, anonymous online survey, which received submissions from 1,830 UCI students.
We've summarized the results in a 1-page handout that includes excerpts from the survey responses. We noticed several common misconceptions and concerns in respondents' comments as well, so we included additional information about evaluation anonymity, emails, duration, contents, and impact on teaching at UCI.
Prepare your students: Evaluations primer
If you will be using Evaluations in your class, you can help prepare your students with the Evaluations primer. The primer is a one-page document that is ideal for printing and distributing to your students in class, or linking to from your class website!
What are the different types of evaluations?
Midterm feedback form
The midterm feedback form allows instructors and assistants to solicit student feedback while the class is still in session. Midterm feedback is best activated between weeks 4-7 of the quarter.
Instructors and assistants choose when the midterm form will open and close; students submit the evaluation forms via EEE. Students are automatically limited to one submission, and all submissions are anonymous.
Once the feedback period ends, instructors and assistants are provided with results in an electronic format. Each individual may only view the results of his or her own evaluations, which means an instructor cannot view the results of an assistant's evaluations and vice versa.
If at least 5 students have participated, instructors and assistants are also provided with an alphabetic list of respondents and non-respondents — Learn More.
The midterm feedback form is provided by the Division of Teaching Excellence and Innovation (DTEI) part of the Division of Undergraduate Education (DUE).
Get more from your midterm feedback — Send a copy of your results to the Division of Teaching Excellence and Innovation. A consultant will contact you to schedule a free, confidential teaching consultation where you will receive help interpreting and responding to your students' feedback — Learn More.
Final evaluations allow instructors and assistants to get feedback from students after class instruction has ended.
Instructors, assistants or department administrators select dates for an evaluation period and students submit evaluations via EEE. Students are automatically limited to one submission and all submissions are anonymous. Instructors and assistants are provided with student feedback electronically after the Registrar's final grades submission deadline. Each individual may only view the results of his or her own evaluations, which means an instructor cannot view the results of an assistant's evaluations and vice versa. If the evaluation was schedule by the department, results are also available to department administrators — Learn More.
The final evaluation form is based on the Campuswide Teaching Evaluation Form (CTEF), approved by the Academic Senate.
You can download PDF previews of the standard evaluations forms here:
Or, you can preview your active evaluation forms (including custom forms activated by your department) and any inactive forms that have not been restricted by your department.
You should now be previewing the evaluation.
Currently, instructors and teaching assistants may choose to upload custom photos for their MyEEE profiles which, if released, appear on their self-diagnostic evaluations (not on evaluations activated by the school or department).
In Fall 2013, EEE will begin using official ID card photos. Instructors and teaching assistants may choose to upload custom photos instead, and those who have already done so will continue to have their custom photos appear by default.
Accessing Evaluations from MyEEE:
You should now be in Evaluations
Accessing Evaluations from the ToolBox:
You should now be in Evaluations.
Activate an evaluation
Instructors and assistants can activate an evaluation by establishing an "evaluation period." The evaluation period determines the date and time when the evaluation opens and closes. Activating an evaluation will also send an initial notification email to students.
Activating an evaluation:
The evaluation should now become active during the specified dates and times, and an initial email notice will be sent to students after the evaluation opens.
We recommend that you make your evaluation period a couple days longer than you think you need in order to allow yourself time to edit the deadline if necessary. An evaluation period may not be edited once closed.
Activate final evaluations
Many schools at UCI use EEE Evaluations activate evaluations on behalf of instructors and assistants for use as official, end-of-quarter evaluations. Schools and departments may choose to override instructor or assistant self-activation, in which case final evaluations for their classes will not be listed as available for instructors and assistants to activate, and will only display once activated by the department administrator.
Please contact your department directly with any questions about evaluation policies and procedures.
Edit or cancel an evaluation period
In order to protect students' anonymity, evaluation periods may only be edited if the results have not yet been released.
For Midterm Feedback Forms, this means the period cannot be reopened once closed (since Midterm results are released immediately) and for Final Evaluations, this means the deadline cannot be edited after the Registrar's grade submission deadline.
Editing an evaluation period:
The evaluation should now become active during the specified dates and times.
Canceling an evaluation period:
The evaluation should now be cancelled.
Notify students when an evaluation period opens
When the evaluation period opens, an "Evaluate" link will appear on the students' MyEEE pages and an automated email will be sent to all enrolled students.
Sample Evaluation Email:
John Johnson has activated EEE's on-line Evaluation for course:
99000: ICS 999: Web Surfing
We invite you to provide feedback to John Johnson about your experiences in the course. This information will be very helpful in tailoring the class to enhance individual skills and abilities.
Instructor being evaluated:
Location of Evaluation:
Dates this Evaluation will be available:
MORE ABOUT EVALUATIONS ON EEE:
All Evaluations are anonymous.
Midterm Feedback: The instructor you are evaluating will be able to view all comments after the Evaluation period has closed.
Final Evaluations: The instructor you are evaluating will be able to view all comments only after the final grade submission deadline as established by the Office of the Registrar.
Evaluations are activated at the discretion of the instructor. Any comments or concerns with the use of electronic evaluations should be directed to your instructor or the associated department.
ANONYMITY & CONFIDENTIALITY:
The contents of submitted Evaluations are in no way associated to your UCInetID, student ID or name.
All responses are collected together and instructors are provided with the Mean, Median and Standard Deviation of response rates.
For the purposes of awarding optional extra credit to participating students, instructors requested that the Academic Senate authorize EEE to provide the instructor with a 'participation list'. The Senate approved that this list may be made available ONLY IF there are at least 5 responses. This list is in no way associated with the order of comments or submissions and is sorted by student ID number.
HELP & CONTACT INFORMATION:
On-line "Help & How-to" documentation:
Assistance with questions or technical support:
Note: Departments may activate customized evaluations and send additional reminder emails, which differ from the example provided. For questions about your department's policies, please contact your department directly.
Monitor an evaluation's progress
You may monitor the progress of an evaluation and view how many submissions have been received during the evaluation period.
Viewing the progress of an evaluation:
The number of students currently participating versus the number enrolled is shown.
If your response rate is low, take a look at suggestions from the Division of Teaching Excellence and Innovation (DTEI) to aid in increasing participation.
Student access to Evaluations
During the evaluation period, a link to "Evaluate" will appear in the students' "MyStudentClasses" module on their MyEEE pages. After students click Evaluate, they will be taken to the online evaluation form for your class.
Complete instructions for students can be found on the Student Evaluation Help & How-to.
Increase student participation
Many of these suggestions for increasing participation come from UCI's Division of Teaching Excellence and Innovation (DTEI) - DTEI staff are readily available to answer questions about teaching and evaluations.
If you find any additional methods or suggestions that have proven successful for your classes, please Contact Us so that we can add them to this list!
Give "extra credit" for participation
Some instructors and assistants offer extra credit as an incentive for participation in evaluations. To make this possible, lists of participants and non-participants are available under certain conditions — Learn More.
Although student submissions are anonymous, all student submissions are logged. If extra credit is being awarded for participation in an evaluation and a discrepancy arises, please do not hesitate to Contact Us to determine submission status.
What are email reminders?
Email reminders allow instructors and assistants who have activated an evaluation to schedule customizable email reminders to students who have not taken the evaluation for the selected class. Students that have already participated in the evaluation will not receive emails. An initial email notice is automatically sent to students when your evaluation opens.
Schedule an email reminder
Scheduling an email reminder:
The email reminder should automatically send during the specified time and date.
Cancel an email reminder
Email reminders that have already been sent cannot be canceled.
Canceling an email reminder:
The email reminder should be canceled.
Confidentiality and anonymity
Anonymous evaluations results are distributed to instructors, teaching assistants and departments; participant identities are confidential.
Timeline for Final Evaluation results and participant lists
Digital Citizenship, Civility, and Computer & Network Use Policy
Students are expected to be responsible digital citizens in their online interactions through EEE and all campus systems, and are required to adhere to the Computer & Network Use Policy.
What results can students see?
Self-diagnostic evaluations — Students cannot see results
Students cannot see any self-diagnostic evalution results.
The results of self-diagnostic evaluations (all Midterm Feedback Forms and any Final Evaluations activated by instructors and TAs for themselves) are only provided to the person who activated the evaluation. That instructor or TA has discretion over what to do with that information.
Official final evaluations — Students can see some results
Students can see:
Students cannot see:
Please note that evaluation forms vary from school to school and from department to department. In all cases, only the available quantitative results will be displayed.
Opt out of sharing final eval results
Students can see the results of quantitative questions in Academic Senate-represented faculty members' official, final evaluations beginning Fall 2012 (learn more above).
Per Academic Senate oversight, faculty may opt out of sharing results on a class-by-class basis. The deadline for the opt-out period varies. Faculty may opt out until the third week of a quarter during the school year. During Summer Sessions I & II, the opt-out period is two weeks. For Summer Session 10 week, the opt-out period is four weeks.
Academic Senate Policy
The opt-out period was determined under Academic Senate review. The EEE team and OIT staff do not have the authority to make exceptions to or change these policies. For questions, contact the Academic Senate (firstname.lastname@example.org).
When evaluation results are published, only those for classes marked 'Release' will be included.
When quantitative and qualitative results are available
Results release dates are chosen to ensure student anonymity.
Results are available as follows:
View sample results (instructor view)
Below is a sample of what evaluation results will look like for instructors in EEE Evaluations.
Sample Results (Instructor View):
View evaluation results
Viewing evaluation results in EEE:
You can view your complete, unabridged evaluation results in EEE after 8 pm on the final grade deadline.
A complete report will show both answer totals and individual, anonymous student comments.
Although student submissions are anonymous, all student submissions are logged. If extra credit is being awarded for completing an evaluation and a discrepancy arises, please do not hesitate to Contact Us to determine submission status.
Viewing evaluation results in Eater Evals:
Beginning Fall, 2012, students, instructors and staff who login with a UCInetID can view quantitative evaluation results for instructors and courses meeting specific criterion in Eater Evals.
You should now be seeing the quantitative section of the evaluation results.
Download evaluation results
Downloading evaluation results:
Your evaluation results should now be downloaded as a .pdf to the specified location.
Print evaluation results
Printing evaluation results:
You will now be viewing the printer friendly version of the evaluation's results.
View respondent list
Instructors and assistants may view a list of participants and non-participants under certain conditions:
The minimum number of required submissions is established by the Council on Student Experience, part of the Academic Senate
Viewing a respondent list:
A respondent list should be provided.
Send results to a DTEI consultant
Work with a pedagogy expert to identify your strengths and weaknesses, learn new strategies for improvement, and enhance teaching skills based on learning goals you set for your students.
Free, confidential teaching consultations are available to faculty, lecturers and assistants by qualified experts from the Division of Teaching Excellence and Innovation (DTEI).
Scheduling a Teaching Consultation:
A copy of your results will be sent to the DTEI and a consultant will contact you to schedule a free, confidential teaching consultation.
Authorize assistants to use Evaluations
Assistants may be authorized to use the midterm feedback and final evaluations tools in three ways.
Final evaluations for individual schools
Many schools and departments at UCI use the EEE evaluations tool for official final evaluations.
Department-activated final evaluations have been approved by the Dean of each school, and are initiated by designated school staff.
All questions or concerns regarding the activation and use of final evaluations should be directed to the department administrator for your school.
Who should I contact
For evaluations scheduled by your department, the department is required to provide contact information for all non-technical questions. That contact information should be listed below each department-activated evalation.
For any technical questions, contact the EEE team.
Why am I missing classes?
There are several reasons why classes may be missing. Some of the most common causes are listed below.
Common causes for missing classes:
Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.