Use ClassMail Manager
ClassMail Lists & ClassMail Manager — Instructors & TAs
Class mail lists are set up automatically each quarter for every class at UCI. Class mail lists allow instructors to send email to one address, which automatically directs the email to all enrolled students. By default, only instructors and authorized assistants can send email to the class mail list.
ClassMail Manager allows instructors to manage class mail lists and customize how lists behave in several ways:
Prepare your students: ClassMail Primer
If you will be using ClassMail Lists in your class, you can help prepare your students with the ClassMail primer. The primer is a one-page document that is ideal for printing and distributing to your students in class, or linking to from your class website!
Class mail lists
A class mail list is a group email list that contains the email addresses for all instructors and currently enrolled students for a class.
Each class that has an instructor officially listed in the Schedule of Classes will automatically have a class mail list created each quarter.
An email is sent to officially listed instructors to let them know when their class mail list has become available.
Am I on the class mail list?
Depending on your status in a class you may be automatically added to the mail list. Check the table below to find out if you are automatically included in a mail list or view all your mail lists » (login required).
Note: When using Gmail through UCI Google Apps to view your UCI email, be aware that Gmail might automatically filter and archive any emails you send to maillists that include yourself. The message will appear in your inbox if someone responds to it or if there is an error delivering the message. If you'd like to view your message, you can find it in Sent Mail or All Mail.
— More information from Google Support
Get a class mail list
You do not need to request a class mail list. Class mail lists are automatically generated at the beginning of the quarter for any class that has a valid course code and an instructor listed in the Schedule of Classes.
An email is sent at the beginning of the quarter to alert instructors when the class mail lists have become active. If instructors are added after the general class mail list announcement was made, they will receive an announcement as well.
Class mail list help for students
For student help and information regarding class mail lists and their use, please refer you students to Student Class Mail List Help & How-to.
Class mail list duration
ClassMail Lists are available to instructors at the beginning of each term (quarter or law semester) and last for the duration of 2 terms.
There are several alternative ways instuctors and assistants may choose to reach former students after a list has closed.
Mail list archive
A mail list archive is a history of all email sent to a class mail list. Archives are automatically created when the class mail list is used. By default, archives are available to everyone enrolled in the class or associated with the class as an instructor or assistant.
Optionally, instructors can restrict access further to only instructors and assistants.
Using ClassMail Manager
Access ClassMail Manager
Accessing ClassMail Manager from MyEEE:
You should now be in the "List Settings" tab in ClassMail Manager.
Accessing ClassMail Manager from the ToolBox:
You should now be in the "List Settings" tab in ClassMail Manager.
Send mail to class mail lists
Use your UCI email address to send email to the class mail list address. That email will then be sent to everyone in the class mail list automatically.
You can also specify an alternate email address.
Class mail list email addresses are based upon the class course code, quarter code and year.
For example, a class with a course code of 99123 in Fall 2006 would have the email addresses:
Optionally, you can customize class mail list addresses.
Learn about Announcement and Discussion lists
There are two types of class mail list: Announcement and Discussion. The list type determines who can send email.
Changing class mail list type:
Your class mail list should now be the type that you have selected.
Customize class mail list addresses
The default address for every class mail list looks like this:
[course code]-[quarter code][two-digit year]@classes.uci.edu
for example: email@example.com
for course code 99005 during Winter quarter of 1999.
With ClassMail Manager, you can customize the portion of the email address before the quarter.
EEE is not able to provide personalized class mail list addresses such as firstname.lastname@example.org or email@example.com.
For other University Mailing List options, see: OIT Mailing List Information
Customizing a class mail list address:
Your class mail list address should now be customized to your preferences.
Combine class mail lists
To be able to send email to multiple classes at once, instructors can create combined class mail lists.
Combining class mail lists:
You should now have a combined class mail list with the classes you chose. Email sent to the combined list address will go to students in all associated classes.
Note: You cannot separate a merged list, but you can still use the original class mail lists to email the individual classes separately.
Delete messages in the class mail archive
If you would like to delete an email from the archive, that can be done through ClassMail Manager.
Deleting messages in the class mail archive:
The message should now be deleted and should not appear in the class mail archive.
Restrict access to the class mail archive
By default, class mail archives are available to all students enrolled in the class, as well as associated instructors and assistants. Optionally, instructors and authorized assistants may use Class Mail Manager to restrict the archive down to instructors and assistants (removing students' access to the archive).
Restricting access to a class mail archive:
Your class mail list archive should now be restricted based upon your settings.
Suppress class mail list emails to my account
As an instructor, you may wish to send, but not receive class mail messages. You can suppress class mail messages to your address through ClassMail Manager.
Suppressing class mail list emails:
Emails from the selected class mail lists will no longer be sent to your address. This setting can be changed back at any time.
If you would like your TAs to help you manage your class mail lists, use Assistants to give them ClassMail Manager access for all applicable classes.
Complete instructions can be found on the Assistants Help & How-To.
Add people to class mail lists who are not enrolled
By default, class mail lists only include officially enrolled students. If you would like other people to be included, you must add their email addresses through ClassMail Manager.
If an enrolled student prefers to receive email at a non-UCI address, please direct the student to update his or her delivery point, rather than adding an alternate address to your class list.
The student will be able to check all UCI email through the desired address once the delivery point is changed. It is important that students either use their uci.edu addresses or change their delivery points so that they will receive information from school and department lists as well as well as class mail lists.
Students, staff, and faculty can change their delivery points via http://www.uci.edu/cgi-bin/phupdate — Instructions:http://www.oit.uci.edu/email/
Adding people to class mail lists who are not enrolled:
Send email to class mail lists from another email account
In order to send email to your class mail lists from another email address in addition to your @uci.edu account, you must add an additional sending address.
Adding additional sending addresses to your class mail lists:
You should now be able to send email to your class mail lists from the additional email accounts.
Track student activity
ClassMail Manager administrators may view participation information, including send/receive/management permissions, the number of messages sent and individual messages sent with an approximate word count.Viewing Activity:
Error in Subject line: "Message to [email address] was rejected."
The error message "Message to [email address] was rejected" can be caused by a number of things. The specific error message can be found in the body of the email that reports the error.
Error Message in Body of Email:
Message Rejected, Not Authorized
You will receive this message if the address you are emailing from does not match up with the class mail list which you are emailing. By default, your @uci.edu email address can be used to send class mail list emails. If you wish to be able to send class mail list email from a different email account in addition to your @uci.edu account, you can specify an alternative email address.
Message Rejected, Announcement Only
You will receive this message if you are not a manager and are attempting to send mail on an Announcement Only email list.
If you believe this is an error, tell the instructor to use ClassMail Manager to add you as a manager, or Assistants to give you full access to ClassMail Manager yourself.
Message Rejected, Virus or Executable Attachment
You will receive this message if the virus software detected a virus in the email you sent, or you attached an executable (.exe) file, and it was not delivered.
It is recommended that you run anti-virus software on the computer from which you are sending the email. Executable files can never be sent through a class mail list.
Message Rejected, Email Address Mismatch
You will receive this message if you send a class mail list email using a different, but similar, UCI email account. For example, if you were to send a class mail list email from a department server (firstname.lastname@example.org) instead of UCI's server (email@example.com).
If you wish to be able to send class mail list email from a different email account in addition to your @uci.edu account, you can specify an alternative email address through ClassMail Manager.
Message Rejected, Inactive Quarter
You will receive this message if you try to use a class mail list from a previous or future quarter. Only the class mail lists for the current quarter are active.
Lists activate one week before the beginning of the quarter and remain active for two weeks after the end of a quarter.
Error in Subject line: "No such list exists."
You will receive this message if you try to access a class mail list that doesn't exist. Most likely, you typed the class mail list email address incorrectly. Double check the address, and try again.
If you believe the list does exist, and this error is incorrect, please Contact Us for assistance.
Error in Subject line: "Email too large."
You will receive this message if the email you were trying to send was too large. The largest an email can be is 10 megabytes.
If you need to transfer a file over 10 megabytes, please Contact Us for assistance.
Delay in the delivery of class email
Delays during weeks after the first two weeks of a quarter:
If you experience delays of more than a couple of hours during the period after the first two weeks of the current quarter, please contact us with your course code and email information.
Delays after two weeks into a quarter:
There can be a number of reasons why there is a delay in the delivery of class mail list email. For example:
What are "permanent fatal errors" associated with student email addresses?
Example error message:
Subject: Error Condition Re: Returned mail: Can't create output
X-Listprocessor-Version: 6.0c -- ListProcessor by Kimberly Lane
X-Comment: WRTG SEM: FUNDAMENTLS
The original message was received at Wed, 3 May 2000 12:36:26 -0700 (PDT)
from localhost [127.0.0.1]
----- The following addresses had permanent fatal errors -----
----- Transcript of session follows -----
procmail: Quota exceeded while writing "/var/mail/bwalden"
550 <firstname.lastname@example.org>... Can't create output
Reporting-MTA: dns; mercury.oac.uci.edu
Received-From-MTA: DNS; localhost
Arrival-Date: Wed, 3 May 2000 12:36:26 -0700 (PDT)
This error will be generated if:
Why am I missing classes?
There are several reasons why classes may be missing. Some of the most common causes are listed below.
Common causes for missing classes:
Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.