The Family Education Rights and Privacy Act (FERPA) regulates the release of student information. It is very important that protected student information, such as grades, not be posted to public locations such as class websites or classroom/office doors, even if listed by ID number. If you are ever unsure of the legality of posting particular information, contact your school or department for more information, and remember that it is generally best to err on the side of caution!
For complete information on FERPA, please visit U.S. Department of Education: FERPA
For FERPA-related questions or concerns, please contact the University Registrar.
FERPA and EEE: Dos and Don'ts
Don't — Post grades on a classroom/office door
Posting grades on a classroom/office door is not FERPA compliant, even if full or partial student ID numbers are used instead of names. Student grades should never be publicly accessible, or viewable by anyone other than the student.
Don't — Post grades on a class website
Posting grades on a website is a lot like posting grades on a classroom/office door. Even if the website is password protected or restricted to enrolled students and even if the grades are posted as a downloadable file instead of directly on a web page, students still see each other's scores.
Do — Post interim grades online with EEE GradeBook
Posting grades with EEE GradeBook is secure and FERPA-compliant because students must login before seeing grades and each student can only view his or her own grades.
GradeBook has the added bonus of calculating final scores and offering a downloadable file compatible with the University Registrar's final grade reporting tool, WebGrades.
Do — Post final grades online with the University Registrar's WebGrades
Collecting & returning work
Don't — Collect assignments in an unattended mailbox
Collecting assignments in an unattended mailbox is risky because students may see each other's work and assignments could potentially be tampered with or taken.
Don't — Leave stacks of assignments and have students find their own
If students are asked to look through stacks of assignments to take their own, they may see each other's work or even take the wrong assignment.
Do — Collect and re-distribute assignments with EEE DropBox
Instructors can create "AssignmentSubmission" dropboxes. Students can only see their own uploaded work and only the instructor can download the submitted files. DropBox has the added bonus of a deadline feature, which prevents students from submitting late work.
Instructors can also create "AssignmentReturn" dropboxes. Only instructors can upload, and each student only sees his or her own returned work.