Learn more about the transition to EEE+ Canvas ›

What does EEE Legacy mean? Learn more › Skip to Global Navigation | Skip to Contents
You're not logged in Secure Sign In

Need more help?


Erik Kelly
Interim Instructional Support Supervisor

Vanessa Yieh
Technology Support Specialist


Zachary Zahringer
Technology Support Specialist
Contact Us ›

Looking for Evaluations Help & How-to?

General Information

Overview

Survey allows instructors, authorized assistants, and other staff members at UCI to create and distribute flexible online surveys.

Once published, surveys can be distributed to students in associated classes, specific individuals, and/or the general public.

Prepare your students: Survey primer

If you will be using Survey in your class, you can help prepare your students with the Survey primer. The primer is a one-page document that is ideal for printing and distributing to your students in class, or linking to from your class website!

image of survey primer

Download the Survey primer (pdf, 48 KB)

The Survey primer tells your students:

  • What Survey is
  • Why Survey is a helpful tool
  • How to access Survey
  • How to complete a survey
  • Where to find more help
Post a link to this primer on your class website — https://eee.uci.edu/clickr/?t=460&f=129

Why can't Survey or Quiz be used for evaluations?

Neither EEE Survey nor Quiz is designed for conducting course evaluations.

Here is a breakdown of some of the critical differences that separate Evaluations from Survey and Quiz:

  • The Academic Senate reviewed and approved the EEE Evaluations system for official, final evaluation use; the Academic Senate has not reviewed or approved similar use of the Survey or Quiz tool
  • Evaluations are always anonymous; surveys can be set to either 'Identified' (default) or 'Anonymous;' quizzes are never anonymous
  • Evaluation participant lists are not available until a minimum of 5 students have participated; Survey requires only 2 participants and Quiz has no minimum before releasing the participant list
  • Midterm Evaluation results are not available until the evaluation closes and Final Evaluation results are not available until the Registrar's grade submission deadline has passed; Survey and quiz results are available immediately, as they come in
  • Evaluation results show text comments in alphabetic order, while survey and quiz responses are shown in the order received and include an individual view making it possible to correlate a response to one question with the same individual's response to other questions
  • Evaluation results are confidential and are released only to the individual evaluated and the specially authorized department evaluations administrator(s); survey and quiz results are not confidential and the survey or quiz's administrator can share those results with anyone at UCI by identifying them as an additional administrators or results viewers

For these reasons, EEE does not provide students with the same level of assurance regarding their anonymity in completing surveys and quizzes.

Using Survey

Access Survey

Instructors and Assistants - Accessing Survey from MyEEE:

  1. Sign in to EEE and go to your MyEEE page.
  2. Go to the "MyInstructorClasses" or "MyAssistantClasses" module.
  3. Find a class for which you wish to create a survey and click Survey.
    MyInstructorClasses module survey link.
You should now be in the "Survey Library" tab in Survey.

Other UCI Staff - Accessing Survey from the ToolBox:

  1. Sign in to EEE.
  2. Go to the ToolBox from the navigation bar.
    Click on ToolBox.
  3. Click Survey from the list of tools.
    Image of survey link
You should now be in the "Survey Library" tab in Survey.

View my participation history

You can view a list of all the identified surveys that you have participated in and the dates for each survey.

View survey participation history:

  1. Access Survey.
  2. Click My Participation History.
    My Participation History
You should now be viewing your survey participation history.

CREATING/EDITING SURVEYS

Create surveys

  1. Verify that you are in the "Survey Library" tab.
    Image of the Survey Library tab
  2. Click Create a Survey.
    Image of Create a survey button
  3. You should now be at the "Create a Survey" page.
  4. Add questions and/or headings.
    Questions, Headings, Reorder
  5. Click Done.
    Image of Done button
Your new survey should now be created.
Ready to to start collecting survey responses? The next step is publishing your survey.

Learn about question types

There are several different types of question: multiple choice, multiple select, short answer, long answer, multipart, and grid.

Note: Grid questions are available in Survey only, not in EEE Quiz.
  • Multiple choice
    • One question with one correct answer from multiple choices listed vertically, horizontally, or in a pulldown menu.
      Multiple choice question with answers displayed virtically
      Multiple choice question with answers displayed horizontally
      Multiple choice question with answers displayed in a dropdown menu
  • Multiple select
    • One question with two or more possible answers available from multiple choices listed vertically or horizontally.
      Multiple selection question with answers displayed vertically
      multiple selection question with answers displayed horiztionally
  • Short answer
    • One question with one or more text fields for short textual responses.
      Short answer question with a text field for answers
  • Long answer
    • One question with one or more text fields for longer textual responses.
      Long answer question with text box for answers
  • Multipart
    • Information associated with two or more questions of any type.
      Multipart question with with a multiple choice part, multiple select part, and short answer part.
  • Grid (Available in Survey only, not in EEE Quiz)
    • Set of multiple choice or multiple select questions with a common answer set displayed across the top in a grid.
      Grid question with questions down the left column and multiple choice answers across the top.

Add questions

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Click Add Question.
    Add Question
  4. Enter the question text.
  5. Optional: Check the box next to Required to require a response to the question.
  6. Select an answer option:
    • New from template - Create custom answers using one of the question types.
    • From a pre-populated answer set - Common answer schemes.
    • Advanced - Create a question with multiple parts (main question with two or more sub-parts).
    • Reuse saved answer type - Use answers you previously saved.
  7. Click Next.
  8. Fill in answer options as needed.
  9. Optional: Click Manage Images near the bottom of the page to add an image to your question/answer.
    Image of Manage Images
  10. Save your question:
    • Save & Done — Save your question, and return to the "Create a Survey" page.
      Image of Save & Done button
    • Save & Add Another — Save your question and begin adding a new question.
      Image of Save & Add Another button
When you return to the "Create a Survey" page, your new question(s) should appear.
By default, new questions and headings are added to the end of your survey. You can reorder your questions/headings as needed.

Add multipart questions

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Press Add Question.
    Image of Add Question button
  4. Optional: Enter main question text.
  5. Optional: Check the box next to Required to require responses to all sub-parts of the multipart question.
  6. Under "Advanced", select "Create a question with multiple parts (Main question with two or more sub-parts)."
  7. Press Next.
  8. Press Add Sub-Part to add your sub-question.
    Image of Add subpart button
  9. Follow the steps to add the sub-part just like adding a regular question.
  10. Save your multipart question:
    • Save & Done — Save your sub-part and return to the "Add a Multipart Question" page.
      Image of Save & Done button
    • Save & Add Another — Save your sub-part and begin adding a new sub-part.
      Image of Save & Add Another button
  11. Press:
    • Add Sub-Part — Add additional sub-questions.
      Image of Add Sub-part button
    • Done — Finish your multipart question.
      Image of Done button
  12. Your multipart question should now appear at the bottom of your survey.
When you return to the "Create a Survey" page, your new multipart question should appear.

Example of a multipart question:

Multipart question with with a multiple choice part, multiple select part, and short answer part.

Add a grid of questions with the same answer sets

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Click Add Question.
    image of Add Questions button
  4. Optional: Enter main question text.
  5. Under "Advanced," select "Grid."
  6. Click Next.
  7. Optional: Check the box next to Required to require responses to all questions in the grid.
  8. Click Add/Edit Answer Options to add or edit your answers.
    Image of Add/Edit Answer Options button
  9. Fill in answer options.
  10. Click Save & Done.
    Image of Save & Done button
  11. Select an answer type, either "Multiple Choice" or "Multiple Select."
  12. Click Add/Edit Questions.
    Image of Add/Edit Questions button
  13. Fill in question options.
  14. Click Save & Done.
    Image of Save & Done button
  15. Click Done to save your grid question.
    Image of Done button
  16. Your grid question should now appear at the bottom of your survey.

Example of a grid question:

Grid question with questions down the left column and multiple choice answers across the top.

Add numeric values for answers

When adding or editing a multiple choice or multiple select question, you may assign a numeric value to each answer option. The values will appear only in results and will not be seen by participants.

Numeric values make it easier to quantify results.

For example, consider the following:

AnswerValue
Very Satisfied7
Satisfied6
Somewhat Satisfied5
Neutral/No Opinion4
Somewhat Dissatisfied3
Dissatisfied2
Very Dissatisfied1
No opinionNo Value

The numeric values allow you to derive statistics such as mean, median, and mode. A mean value of 6.36 will tell you that, on average, participants are between "Satisfied" and "Very Satisfied". A mode of 4.27 indicates that many are "Neutral/No Opinion."

If you assign a value of "0" to an answer, 0 will be included in the results and may affect statistic calculation. If you want to exclude an answer option from statistical calculation, choose the "No Value" option.

Adding numeric values:

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Add or edit a multiple choice or multiple select question.
  4. Click Enable numeric values in the Answer Options area.
    Enable numeric values link
  5. A new set of small fields should now appear to the right of each answer, under the heading "Value."
    Filed for entering numbeic values.
  6. Fill in answer options and enter the desired numeric value for each option in the new fields under the "Value" header. If you was to exclude an answer option from statistical calculations, choose the "No Value" option.
  7. Save your question:
    • Save & Done — Save your question, and return to the "Create a Survey" page.
      Image of Save & Done button
    • Save & Add Another — Save your question and begin adding a new question.
      Image of Save & Add Another button
  8. When you return to the "Create a Survey" page, your new question(s) should appear and the answer options should have the appropriate numeric values. When you view and/or download your survey's results, the answer values will be included.
If you wish to use numeric values, you must add them prior to publishing your survey.
Changes to a published survey affect the saved template, but not published copies. To change a published copy, make corrections in the library copy, close the published copy, and republish the corrected library copy. This also applies to numeric value settings and means that you must apply values prior to publishing.

Add headings

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Click Add Heading.
    Add Heading
  4. Enter the main heading text.
  5. Optional: Enter additional text below.
  6. Save your heading:
    • Save & Done — Save your heading, and return to the "Create a Survey" page.
      Image of Save & Done button
    • Save & Add Another — Save your heading and begin adding a new heading.
      Image of Save & Add Another button
When you return to the "Create a Survey" Page, your new heading(s) should appear.

Example of a heading:

Heading sample

Adding/Removing a survey logo

Adding a survey logo:

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Click Edit.
    image of edit link
  4. Click Advanced: Survey Logo (optional).
    image of advanced: survey logo link
  5. Click Browse....
    image of browse button
  6. Select the desired logo image.
  7. Click Upload.
    image of upload button
  8. Click Save.
    image of save button
Your survey should now be branded with your logo.

Removing a survey logo:

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Edit the desired survey.
  3. Click edit.
    image of edit link
  4. Click Remove Logo.
    image of remove logo button
    Once you click Remove Logo you will not be able to recover the logo.
  5. Click Save.
    image of save button
Your survey logo should now be successfully removed.

Reorder questions and headings

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Create or edit a survey.
  3. Click Reorder.
    Reorder Questions
  4. Click a question or heading that you wish to move and click Move Up or Move Down to change its position in the list.
    Image of Move up and Move down buttons
  5. Click Save when you are satisfied with the order of your questions/headings.
    Image of Save button
Your questions and headings should now be displayed in the order you specified.

Edit existing questions

  1. Verify that you are viewing the Survey Library tab.
    image of survey library tab
  2. Click Edit by the appropriate survey.
    image of edit link
  3. Click Edit under the appropriate question.
    image of new edit link
  4. From here you can edit:
    • Main text
    • Sub parts
    • Answer options
    • Images
  5. Click Done.
    image of done button
Changes to your question should now appear when you view the survey.

Edit existing surveys

You can edit saved surveys at any time, but copies of that survey which have already been published will not reflect those changes.

Editing an existing survey:

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Click Edit by the appropriate survey.
    Image of Edit button
  3. From here you can edit all aspects of your survey:
    • Survey name
    • Introduction, instructions, or closing text
    • Add, edit, reorder, or remove questions or headings
  4. Click Done.
    Image of Done button
Changes to your survey should now appear when you view it.

Copy existing surveys

  1. Verify that you are viewing the Survey Library tab
    View the Survey Library Tab
  2. Click Duplicate by the appropriate survey.
    Image of duplicate link
  3. Optional: Enter a new name for the duplicate survey.
  4. Click Duplicate.
    Image of Duplicate button
Your duplicate survey should appear in your library with its new name.

Share copies of surveys

Sharing a survey means that a copy will be made available to the individual(s) you designate. This is a one-time copy of the survey content only — sharing a survey does not create a collaborative copy that multiple people can edit at once, and it does not copy publication settings or share access to the results of a published survey. You can share access to a survey's results in the publication settings.

Sharing survey copies on an individual basis:

  1. Verify that you are in the "Survey Library" tab.
    Image of Survey Library tab
  2. Click Share by the appropriate survey.
    Image of Share button
  3. Enter the UCInetIDs of individuals with whom you wish to share a copy of the survey, separating multiple UCInetIDs with commas.
  4. Click Share.
    Image of Share button
Users whose UCInetIDs you specified may visit Survey to accept or deny receiving a copy of your survey.

Revoking shared survey copies:

Shared surveys can only be revoked if they are pending acceptance. If the surveys have already been accepted, they cannot be revoked.
  1. Verify that you are in the "Survey Library" tab.
    Image of Survey Library tab
  2. Click Share next to the survey you wish to share.
    Image of Share button
  3. Scroll down to the "Sharing history for this survey" section.
  4. Select the UCInetID of the individual with whom you no longer wish to share your survey.
  5. Click Revoke.
    Image of the Revoke link
  6. Click Done.
    Image of Done button
Revoked copies should no longer be available to the previously associated UCInetID(s).

Learn about available HTML tags

The following HTML tags are allowed in the introduction, questions and headings sections:

Goal HTML Rendered
Bold <b>text</b> text
Italics <i>text</i> text
Strike-through <s>text</s> text
Underline <u>text</u> text
Line Break Break <br/> Rule Break
Rule
Paragraph <p>text</p>

text

Headings <h1>text</h1>
<h3>text</h3>
<h6>text</h6>

text

text

text
Link <a href='http://uci.edu/'>text</a> text
Image <img src='eee_358.gif' alt='logo' /> eee logo

Learn more about using HTML through an EEE tutorial or the off-site resources located on the EEE Introduction to HTML.

USING SAVED QUESTIONS/ANSWERS

Save questions/answers

Saving questions/answers while creating a survey:

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Click Edit or Create a Survey.
  3. Add or edit a question.
  4. Scroll to the bottom section titled Save for Future Use (Optional).
  5. Fill in the appropriate field to either save the question and answer combination, or the answers only.
  6. Click Save & Done to save the question to your survey, and save the questions and/or answers for future use.
    Image of Save & Done button
Your saved question and answer sets will now be available for you to add to future surveys.

Saving questions/answers while not creating a survey:

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Click Manage Saved Q&A.
  3. Click Create New.
  4. Enter the question information:
    • Name: title for the question in Saved Q&A
    • Question Text: text that will appear in the question on the survey
    • Question Type: choose the type of question for the saved question
  5. Click Next.
  6. Configure the answer options.
  7. Click Save
Your saved question and answer sets will now be available for you to add to future surveys.

Use saved questions/answers

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Click Edit or Create a Survey.
  3. Add or edit a question.
  4. Under Question Type, select Reuse saved answer type.
  5. Select one of your saved questions/answers.
  6. Click Next.
  7. Preview the saved question/answer and make any desired changes.
    Changes at this stage will not affect the saved version of the question/answers.
  8. To save your question, click:
    • Save & Done — Save your question and return to the Create a Survey page.
      Image of Save & Done button
    • Save & Add Another — Save your question and begin adding a new question.
      Image of Save & Add another button
The question/answer should now be added to your survey.

Delete saved questions/answers

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Click Manage Saved Q&A.
    Image of Managed Saved Q&A button
  3. Check the box next to any saved questions/answers you wish to delete.
  4. Click Delete Selected.
    Image of Delete Selected button
  5. Double-check to ensure you are deleting the correct questions/answers.
    Deleted questions/answers cannot be recovered.
  6. Click Yes, Delete if you are certain that you want to delete the saved question/answers from your saved Q&A.
The selected saved questions/answers should be deleted.

PUBLISHING SURVEYS

Learn about publishing options

The following is a summary of the settings that are available when publishing surveys.

Editing the settings of a published survey will not affect the results already collected.

Step 1: Participants:

Section Description
Classes Survey available to all officially enrolled students in each selected class.
Individuals Survey available to specific persons identified by their UCInetIDs.
Public
  • Not Public — only available to participants selected above.
  • UCI Public (UCInetID Required) — available to selected participants and any student, staff, or faculty member with a UCInetID (excludes applicants and 3rd party IDs) who is given its address.
  • General Public (no UCInetID required) — available to selected participants and anyone who is given its address.
Optional Participation Password Survey will require the input of a password, determined by an administrator.

Step 2: Administration:

Section Description
Pre-Associated Administrators
  • All instructors for associated classes are automatically survey administrators.
  • Current and future assistants may either be made administrators or may be prevented from having administrative access.
Additional Administrators Anyone with a UCInetID may be added.
Results Viewers
  • Anyone with a UCInetID may be added.
  • Viewers are allowed to access survey results, but cannot edit settings or content.
Survey Contact Options:
  • Choose who to display as the contact for the survey.
  • Contact information is displayed to participants before they take the survey.
Share a Copy of This Survey Administrators can be allowed to copy the survey to their Survey Library for their own separate use.

Step 3: Settings:

Section Description
Duration Survey opening and closings dates and times. This is when the survey is available.
Email Notifications
  • Optional email announcement to participants with known UCInetIDs, indicating when the survey is available.
  • Email reminders will only be sent to participants who have not yet responded.
Friendly URL Custom URL, that is easier for users to remember.
  • Example default URL:
    • https://eee.uci.edu/survey/o04tV8mg76
  • Examples of custom URLs:
    • https://eee.uci.edu/survey/LabPartnersFall2013
    • https://eee.uci.edu/survey/Bio93Spring2013
    • https://eee.uci.edu/survey/MuseumFieldTripRJones
Participant Information
  • If set to identified, respondent UCInetIDs, when available, will be included and associated with their submissions.
  • If set to anonymous, respondent UCInetIDs will not be included or associated with their submissions.
Number of Submissions Allow one or multiple submissions by one person.
Share Results with Participants
  • Display no results to participants.
  • Display results immediately upon submission (UCInetIDs not shown, even if you chose identified submissions).
  • Display results when survey closes (UCInetIDs not shown, even if you chose identified submissions).
  • Select the date and time to display results.
Optional Post-Submission Text Include optional closing text to be displayed after submission. This could be information about your survey, about how results are used, directions to a website, or any other information you would like to provide.

Step 4: Review

Review the summary and confirm your survey settings.

Learn about human subject research

Survey is intended for class-related surveys, not human subjects' research. Human subjects' research requires IRB approval before survey initiation.

For more information, see Activities that Require IRB Review or call the Human Research Protections staff at:

  • General Questions: irb@research.uci.edu
  • IRB A (Biomedical): (949) 824-6068, IRBA@research.uci.edu
  • IRB B (Biomedical): (949) 824-2125, IRBB@research.uci.edu
  • IRB C (Social/Behavioral): (949) 824-6662, IRBC@research.uci.edu
  • IRB Team D (Biomedical): (949) 824-0665, IRBD@research.uci.edu

Publish surveys

Publishing a survey makes it available to your participants.

Before publishing, proofread carefully! Once published, changes to that survey will not affect the published copy.

Publishing a survey:

  1. Verify that you are in the Survey Library tab.
    Image of Survey library tab
  2. Click Publish by the appropriate survey.
    Image of Publish button
  3. Complete each page of settings and click Next.
    1. Participants
    2. Administration
    3. Settings
    4. Review
  4. Click:
    • Back — To make changes.
      Image of Back button
    • Publish — To publish your survey.
      Image of Publish button
Your survey should be made available to your selected audience, during your specified duration.

Publish "practice" surveys

If you would like an opportunity to take your survey for a test-drive before releasing it, publish a "practice" survey.

Publishing a "practice" survey:

  1. Verify that you are in the Survey Library tab.
    Image of the Survey Library tab
  2. Click Publish by the appropriate survey.
    Image of Publish link
  3. Under Participants, add your UCInetID only and click Next.
  4. Choose Administration (if desired) and click Next.
  5. Under Settings be sure to set your Duration, the time and day you want to take the practice survey, and click Next.
  6. Review the summary.
  7. Click:
    • Back — To make changes.
      Image of back button
    • Publish — To publish your survey.
      Image of Publish button
Your survey will be available for you to test-drive during the specified duration.

Your practice survey will be available in the Surveys to Take tab. You may take the survey, submit answers, and review results. Results and Activity Logs can be accessed from the Published Surveys tab.

Reuse friendly URLs

Friendly URLs must be unique. To reuse a friendly URL you already assigned to a published survey, edit that survey's publish settings before you reuse the URL for a new survey.

You can only reuse a URL if it is from one of your own previous surveys. If someone else has already used a particular URL, it will not be available for you to use.

Reusing a friendly URL:

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Locate the existing survey with the friendly URL you wish to reuse.
  3. Click Settings.
    Image of Settings link
  4. Click Next.
  5. Click Next again to reach the Settings step.
  6. Under Friendly URL, rename the URL.
    If the survey is still in use, changing the URL may confuse participants.
    We recommend that you do not change the URL of a published survey until it has closed or, if you are republishing the same survey to correct an error, publish the new copy with the reused URL immediately.
  7. Click Next.
  8. Click Publish after verifying settings.
    Image of Publish button
You should now be able to reuse the friendly URL when you publish a survey.

View published survey samples

Upon accessing a survey, participants will first see a summary page with general information, then they will enter your survey. Next, they will see a confirmation page for a chance to go back and make changes. After confirming submission, participants will receive a success message.

For a first-hand perspective of the participant experience, try out the EEE Sample Survey. Or, publish a "practice" survey to test-drive your own!

Schedule email reminders

Schedule a custom email reminder and any identified participant who has not yet completed the survey by the selected date and time will receive a copy. Participants who have already submitted your survey will no longer be sent future scheduled reminders, so you can schedule as many as you need without filling the inbox of anyone who already participated!

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Click Email Reminders by the appropriate survey.
    image of email reminders link
  3. Set the time, date, email subject, and email message.
  4. Click Next.
  5. Click Schedule.
    image of schedule button
Your email reminder should now be scheduled.

Cancel email reminders

You can only cancel email reminders that have not already been sent.
  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Click Email Reminders by the appropriate survey.
    image of email reminders link
  3. Click [#] scheduled email - [#] not sent.
    image of scheduled emails
  4. Click Cancel by the appropriate survey.
    image of cancel button
  5. Click Yes, cancel.
    image of yes, cancel button
Your email reminder should now be cancelled.

Edit publication settings

Editing the settings of a published survey will not affect the results already collected.
  1. Verify that you are in the Published Surveys tab.
    image of published surveys tab
  2. Click Setting by the desired survey.
    image of settings link
  3. Edit each of the desired settings and click Next.
    1. Participants
    2. Administration
    3. Settings
    4. Review
  4. Click:
    • Back — To make changes.
      Image of Back button
    • Save Changes — To save the publication settings.
      Image of Publish button
You should have successfully edited your publication settings.

Managing Survey Responses

Submit surveys

If a survey has been published to one of your classes or to you individually, it will be listed in the "Surveys to Take" tab.

If a survey is available to the public or UCI public, it will not be listed and you will need to contact the administrator for the survey's URL.

Submitting a survey response:

  1. Verify that you are in the Surveys to Take tab.
    Image of Surveys to Take tab
  2. Find the survey you wish to take.
  3. Click Take.
    Image of Take link
  4. Review the survey instructions.
  5. Click Take Survey.
    Image of Take Survey button
  6. Fill in your survey answers.
  7. Click Next.
  8. A confirmation page should appear.
  9. Click:
    • Back — To edit your responses.
      Image of No, Return to Survey
    • Submit Survey — To submit your responses.
      Image of Yes, Submit Survey button
Your responses should be submitted.

View survey results

Survey results are viewable online sorted by question or participant. Results are also available in a printer-friendly view or as a spreadsheet.

Viewing a survey's results as an administrator or viewer:

  1. Verify that you are in the Published Surveys tab.
    Image of Published surveys tab
  2. Click Results by the appropriate survey.
    Image of Results link
You should now be viewing the survey's results.

Viewing a survey's results as a participant:

Viewing a survey's results as a participant varies depending on the survey and its settings.

  Access results as a participant by...
Survey type Checking immediately
after submission
Visiting the URL Visiting the
"Surveys to Take" tab
UCInetID/Class
(display results immediately)
yes yes yes
UCInetID/Class
(display results when survey closes)
no yes yes
UCI Public
(display results immediately)
yes yes no
UCI Public
(display results when survey closes)
no yes no
General Public
(display results immediately)
yes no no
General Public
(display results when survey closes)
no yes no


  • Checking immediately after submission:
    • A "View Results" link should appear on the "Survey Submitted" page.
  • Visiting the URL:
    • A "View Results" button should appear at the survey's URL.
  • Visiting the "Surveys to Take" tab:
    • A "Results" link should appear in the survey list.

Quantify results

When building your survey, use "Numeric Values" to make results easier to quantify.

If you wish to use numeric values, you must add them prior to publishing your survey.
Changes to a published survey affect the saved template, but not published copies. To change a published copy, make corrections in the library copy, close the published copy, and republish the corrected library copy. This also applies to numeric value settings and means that you must apply values prior to publishing.

View activity logs

Activity logs for non-anonymous surveys will show the time and date when particular respondents started to take a survey (whether they submit or not), when they view the confirmation page as well as when they successfully submit their responses.

View the activity logs for a survey

  1. Verify that you are on the Published Surveys tab.
    Published Survey Tab
  2. Click Results by the appropriate survey.
    Survey Results
  3. Click the Activity Log tab.
    View Activity Logs
You should now be viewing the survey's activity log.

View an individual's activity log.

  1. Verify that you are viewing the Published Surveys tab.
    Published Survey Tab
  2. Click Results by the appropriate survey.
    Survey Results
  3. Click the Respondents tab.
    Respondents Tab
  4. Click Logs by the desired participant.
    View Individual Logs
The question/answer should now be added to your survey.

View respondent lists

An alphabetically ordered list of survey respondents will be available unless a survey is published as "General Public." To preserve anonymity, respondent lists will be withheld for surveys that allow anonymous responses until at least 2 participants have responded, and individuals' identities will never be associated with their responses.

Viewing the Respondent List:

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Click Respondents by the appropriate survey.
    Image of Respondents link
You should now be viewing the "Respondent List."

Share survey results with participants

Sharing results with participants is a publish option found under Settings. If you share results with respondents, they will see no identifying information or respondent list, regardless of your own settings.

Viewing survey results as a participant varies depending on the survey and its settings.

Participation lists for anonymous, public surveys

EEE can only provide participation lists for logged-in users. This means that a participation list cannot be created for an anonymous survey if it is using the "General Public" setting. However, a work-around is to create second survey soliciting identifying information from participants who completed the first survey.

Directing participants to a second survey:

  1. Create a second survey.
  2. Add a question to identify the participants by asking for the participants' names, ID numbers, etc.
  3. When publishing the survey:
    • Set participation to General Public.
    • Set a survey password.
  4. Once the survey is published, copy its URL and password.
  5. Edit the original survey.
  6. Paste the second survey's URL and password along with instructions to complete the second survey into the Optional Post-Submission Text area on the Settings step.
Once participants complete the initial survey, they will see the link and password for the second survey where they can submit identifying information without compromising their anonymity.

Download results as a spreadsheet

Download spreadsheet by question:

  1. Verify that you are in the Published Surveys tab.
    Image of published surveys tab
  2. Click Results by the appropriate survey.
    Image of Results link
  3. Click Downloads & Print Views
    image of download and print views
  4. Click
    • Include answer test — to include the answer text.
      image of include answer text
    • Use only answer values — to only use the answer values.
      image of answer values link
You should now have downloaded a spreadsheet of the survey's results.

Download spreadsheet by respondents:

  1. Verify that you are in the Published Surveys tab.
    image of published surveys tab
  2. Click Results by the appropriate survey.
    image of results link
  3. Click Respondents.
    image of respondents link
  4. Click Downloads & Print Views
    image of download and print views
  5. Click Spreadsheet (CSV).
    image of spreadsheet link
You should now have downloaded a spreadsheet of the survey's results.

Download GradeBook friendly results

Survey results can be downloaded as a spreadsheet file in a comma separated value format (.csv). This file can then be uploaded directly to EEE GradeBook, allowing instructors or assistants to easily view participants and, if desired, score their responses, distribute scores securely to students, and factor them into final grades.

Using the GradeBook friendly download:

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Click Results by the appropriate survey.
    Image of Results link
  3. Click Respondents.
    Image of View by Participant link
  4. Click Downloads & Print Views.
    image of downloads and pring views
  5. Click GradeBook Friendly.
    Image of Gradebook friendly link
  6. Check the box(es) next to the class(es) to include in the download file.
  7. Optional: Enter the number of points or a letter grade in the box labeled Score to assign participants credit.
  8. Click Download.
    Image of Download link
  9. Depending on your browser settings, you may be asked to open or choose a save location for the file, or it may download automatically.
You should now have downloaded your results in GradeBook friendly format.

For help uploading scores, visit GradeBook Help & How-to.

Change submitted responses

Once a survey has been submitted, responses cannot be changed. However, if the survey administrator has allowed for multiple submissions, participants can simply retake the survey.

Delete responses

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Click Results by the appropriate survey.
    Image of Results link
  3. Click Respondents.
    Image of By Participant link
  4. Find the response set you would like to delete.
  5. Click Delete next to the appropriate response set.
    Image of Delete link
  6. Double-check to ensure you are deleting the correct response set.
    Deleted response sets cannot be recovered.
  7. Click Yes, Delete Submission, if you are sure you would like to delete the response set.
    Image of Yes, Delete Submission link
The response should now be permanently deleted.

Archiving and Deleting Surveys

Archive surveys in your library

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Check the box(es) to the left of the survey(s) you wish to archive.
  3. Press Archive Selected.
    Image of Archive Selected link
  4. Double-check to ensure you are archiving the correct survey(s).
  5. Check the box if you do not wish to show the archive information screen again.
  6. Press Archive.
Your survey(s) should now be removed from your Survey Library and archived.

Archive published surveys

  1. Verify that you are in the Published Surveys tab.
    Image of Published Surveys tab
  2. Check the box(es) to the left of the survey(s) you wish to archive.
  3. Press Archive Selected.
    Image of Archive Selected link
Your survey(s) should now be removed from your Published Surveys and archived.

Delete surveys in your library

You cannot retrieve deleted surveys. Deletion of surveys is permanent.
  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. Check the box(es) to the left of the survey(s) you wish to delete.
  3. Press Delete Selected.
    Image of Delete Selected link
  4. Double-check to ensure you are deleting the correct survey(s).
    A deleted survey can never be retrieved, whereas an archived survey can.
    We strongly recommend that you archive, rather than delete, unwanted surveys. The surveys will no longer clutter up your Survey Library, but can still be retrieved for later use.
  5. Check the box to confirm that you have read the disclaimer.
  6. Press:
    • Archive Instead — To archive the survey(s).
      Image of Archive Instead link
    • Delete Survey(s): — If you are sure you wish to permanently delete the survey(s).
      Image of Delete Survey(s) link
    • Cancel — To return to your Survey Library without making any changes.
      Image of Cancel link
Your survey(s) should now be removed from your Survey Library and archived or deleted as per your selection.

Delete published surveys

You cannot retrieve deleted surveys. Deletion of surveys is permanent.
  1. Verify that you are in the Published Surveys tab.
    Image of Published surveys tab
  2. Check the box(es) to the left of the survey(s) you wish to delete.
  3. Press Delete Selected.
    Image of Delete Selected link
  4. Double-check to ensure you are deleting the correct survey(s).
    A deleted survey can never be retrieved, whereas an archived survey can.
    We strongly recommend that you archive, rather than delete, unwanted closed surveys or end active surveys early. Archiving a published survey or closing one early will not prevent you from retrieving the results. Deleting a published survey will permanently remove the survey and its results.
  5. Check the box to confirm that you have read the disclaimer.
  6. Press:
    • Archive Instead — To archive the survey(s).
      Image of Archive Instead link
    • Delete Survey(s): — If you are sure you wish to permanently delete the survey(s).
      Image of Delete Survey(s) link
    • Cancel — To return to your Survey Library without making any changes.
      Image of Cancel link
Your survey(s) should now be removed from your Published Surveys and archived or deleted as per your selection.

Unarchive surveys in the library

  1. Verify that you are in the Survey Library tab.
    Image of Survey Library tab
  2. By default, only unarchived surveys are displayed.
  3. Click Archived in the upper-left to view your archived surveys.
    image of Archived link to see Archived surveys in Survey Library
  4. Check the box(es) next to the archived survey(s) you wish to unarchive.
  5. Press Unarchive Selected.
    Image of Unarchive button
Unarchived survey(s) should now be active and available to edit and publish.

Unarchive published surveys

  1. Verify that you are in the Published Surveys tab.
    Image of Published surveys tab
  2. By default, only unarchived surveys are displayed.
  3. Click Archived in the upper-left to view your archived surveys.
    image of Archived link to see Archived surveys in Survey Library
  4. Click Unarchive Selected next to the archived survey you wish to unarchive.
    Image of Unarchive button
The unarchived survey should now show up in your Published Surveys under Closed.

TROUBLESHOOTING

UCI Public — Why can't applicants, newly admitted students, or certain others participate?

Only officially enrolled students, staff, faculty, and some alumni are able to login to the EEE website and participate in EEE tools. This means others, including applicants, newly admitted students, individuals using 3rd party IDs, and separated employees cannot login to take surveys or quizzes, participate in signup sheets, et cetera.

If you are not sure whether a particular person or group of people is eligible to use EEE, please feel free to contact us to check before making plans to use a particular tool.

There is an error in my published survey - can I edit it?

Published surveys cannot be edited.
Proofread your survey before you publish it. Publishing a survey on EEE is like printing out and distributing hard copies. There is no way to edit a survey already printed on paper, and likewise no edits can be made to an already published survey on EEE.

If you have discovered an error in a published survey, make corrections in the library copy, close the published copy, and republish the corrected library copy. If you used a friendly URL for the original copy, you can reuse your friendly URL as long as you remove it from the first copy's settings first.

For more information on EEE's Policy regarding edits to assigned surveys, see Policy and Procedures: Editing Published Surveys.

Why am I missing classes?

There are several reasons why classes may be missing. Some of the most common causes are listed below.

Common causes for missing classes:

  • You may be viewing a different quarter on EEE — Switch Quarters
  • Students: You may not be officially enrolled in the class — Student Access
  • Assistants: Your instructor may not have added you in Assistants — Learn More
  • Instructors: Your Department Scheduler may have not added you to the Registrar's Electronic Schedule of Classes (eSOC)

Use the Missing Classes look-up tool to check your status and receive trouble-shooting help.